What should a trucking invoice include?
Your company name, MC and DOT numbers, an invoice number and date, the broker and load number, the charges, the total due, your payment terms, and where to send payment.
Free tool
Free trucking invoice template
Fill it in on your phone and download a clean PDF for the broker. No sign up.
What a trucking invoice should include
- Your company name, MC number, and DOT number
- A unique invoice number and the invoice date
- The broker's name and the load or reference number
- Pickup and delivery details
- Linehaul, listed separately from any accessorials
- The total due and your payment terms
- Where to send payment
Only bill accessorials that were approved in writing, and match the total to your rate con. Use the load packet checklist to see what goes with the invoice, then learn how to email it to the broker.
Common questions
What do I send to the broker with the invoice?
Usually the signed rate confirmation, bill of lading, and proof of delivery, plus receipts for any accessorials. Check the rate con for the broker's own instructions.
Do I need an account to use this template?
No. Fill it in and download the PDF. You only need an account if you want to scan and send the full packet with TruckPaperwork.
Is my information saved?
The PDF is created on your device and is not uploaded to us. Your company details are remembered in this browser so you do not have to retype them on the next invoice.
Need the BOL and POD in the same PDF? Scan them free with your phone and email the whole packet from your Gmail.